The phone buzzed relentlessly to notify that a new message was awaiting. As if there was nothing else that mattered in the world on a Thursday night, Paul leapt to his phone with the eagerness of a highschool student awaiting communication from their first love. Despite his enthusiasm, Paul wasn’t expecting an important message, it was more of a distraction from the mind-numbing work he’d been doing.

The message read:

Sensing the urgency, Paul paused for a moment to consider why his manager would be texting him so urgently for a meeting. He then replied:

Paul had only been in the company for about 5 months and was finding his way around his role. He found the organisation quite challenging with very little development, a massive workload, a fairly disengaged team, and a manager who didn’t really seem to care. He wasn’t really happy with his decision to join the company but he wanted to give it a shot and not give up on the organisation too early. Besides, it took a lot of effort to shift jobs and Paul had left a great manager and team for the prospect of a bigger brand, higher pay, and more responsibility.

The meeting

Paul met with his manager in a small windowless meeting room with fluorescent lights so bright and airconditioning so cold, he felt like he was in a hospital ward. His manager seemed tense. Paul knew this meeting was not going to be good.

Feeling shellshocked, Paul left the meeting room feeling confused. Words that his manager had used like ‘disappointed’, ‘commitment’, ‘performance’, and ‘proactivity’ were all jumbled up in his head. The message was that Paul needed to lift his performance as his manager had been disappointed with the results; he needed to show a bit more proactivity and commitment. It was then followed up with, “we’re here to support you to be successful”. Paul knew his probation was due to finish up in exactly four weeks. Blinded by his emotions, Paul agreed to ‘lift his game’ while suppressing the noise his guts were making as they churned with fear.

The problem for Paul was, the decision was already made. His manager had no intention of keeping him and urgently called the meeting to later justify the course of action to the Human Resources department. Paul had also grown very accustomed to ignoring his guts when they started to churn with fear….a practice that prevented Paul from seeing what was really happening around him.

The real intention

Sadly, like Paul, many people experience very similar situations where they join a new company full of hope and expectation to soon find themselves staring longingly into the rear vision mirror that was their old job. It’s not that their old job was better or even good, it’s that the performance management conversations endured with an ill-equipped manager guided by a dehumanised organisation are humiliating. While it would be easy to lay blame on the manager, or the organisation, that is not the intention of this article. Given so many people I have worked with over the years have experienced a similar situation I wanted to provide an alternative view on how to generate the best outcomes for both employers and employees, without all the noises from guts churning with fear.

Performance Management vs Performance Investment

As a standard practice, most organisations are well acquainted with the annual performance review which often carries no benefit beyond HR meeting their KPIs. If the organisation is ‘progressive’ and has the capacity, they may even conduct a talent review to determine the true performance of their employees in relation to their potential. In recent years, organisations such as Accenture and Deloitte have radically revamped their performance management process in favour of ongoing regular performance conversations, reliable performance measurement, and strong investment in development for employees. Early indicators are demonstrating the increase in employee engagement and productivity as a result not to mention the massive amount of time that is no longer wasted by leaders gaining consensus on employee performance behind closed doors. In a 2015 HBR article, a study conducted on Deloitte employees suggested as many as 2 million hours a year were spent on the employee evaluation process of all 65 000 employees.  None of this is surprising if you consider the data presented in Gallup’s State of the Global Workplace report, suggesting that 85% of the world’s employees are either actively disengaged or not engaged.

Rather than focus on evaluating employees to understand their performance and whether they have potential, I’d like to suggest that organisations evaluate how much they have invested in their employees to maximise their performance. Assuming that you’ve made a decent hire, how much time have you invested in that employee? What sort of opportunities have you given them to grow, develop, and expand? Is their performance a reflection of their capability or the amount of time you have spent with them?

Below is a decision matrix that you can use to quickly classify how your team fits and more importantly, indicates what you can do improve.

High Growth (Engaged + Productive)- These are high performers that are responding to the investment you are making in their development. They are engaged and productive employees. Sadly, there are only about 15% of employees globally that fit into this category so when you get them there, the trick is to keep them there.

Flight Risk (Not Sustainable)- They are your high performers but the discontent is usually written all over their face. They have the capability and like to demonstrate what they can do. Unfortunately, you can’t provide them with the development they are seeking. Without providing them with an opportunity to stretch themselves, you’ll lose this talent.

Poor Fit (Wrong role/company)- For many reasons, people end up in the wrong role and sometimes in a company that just doesn’t gel with them. You’ve invested in their development but somehow, they just aren’t performing. Go back to your selection process and make sure you have a good process in place to support who you are bringing in. Often, the recruiters that sourced your employees are doing such a great job at selling the role that they might be inadvertently setting unrealistic expectations. Sometimes, despite a great process, things still don’t work. In my experience, the majority of performance issues fall into this category. Try changing the person’s role first but if that still isn’t an option, initiate an honest conversation about organisational fit and support them to move on.

Neglected (Helpless + Stuck)- For these poor souls, they’ve never really been given a fighting chance. The philosophical debate of the chicken coming before the egg springs to mind here….did you not invest because of their poor performance? Or did their poor performance stem from a lack of investment? Regardless, the right thing to do is to provide them with an opportunity to feel valued and supported. It’s amazing what a little bit of encouragement can do for someone’s productivity. Even if their performance doesn’t improve, you’ll be able to help them find their next role knowing you gave them a shot.

Where to from here?

For all four quadrants, while there are differences in how to manage employees that reside within them, the solution for all is the same; invest!

For my entire career, I’ve been listening to justifications about why 360-degree assessments don’t work or how engagement survey data is wrong, or why employees are too entitled. The truth is quite simple. If you take the time to invest in your employees by encouraging them to expand, learn, grow, and develop, they will perform. If you hold them accountable, give them responsibility, and let them fall, they will perform. If you treat them with respect, empower them, trust them, and have good intentions, they will perform.

The next time you are on either side of a conversation like Paul was at the beginning of this article, see if you can decipher the intention that sits beneath the words.

For managers- challenge the investment you have put into the employee. Ask yourself if you really are willing to invest in their success and develop their capability. Can you see yourself cheering for them on the sideline like a doting parent….all while you know they will never be the best player on the team? If the answer is no, then your falling back on a process to help you terminate an employee i.e you have bad intentions. My advice, rise to the challenge of having a tough conversation and be a manager. That’s what you get paid for.

For employees- listen to your gut….if it’s churning with fear it’s probably responding to what’s happening around you, while your judgement is clouded by emotion. Hanging on to a role to prove a point, save your pride, or dodge adversity simply doesn’t work. When faced with bad intentions, simply walk in the other direction.

My final thought for the day….before embarking on a 360 review or performance management process, reflect on your real intentions that lurk beneath the surface. If your intentions are bad the tools you utilise will also turn bad. These tools are designed to elevate and support employees not trip them up.